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Racine Civic Centre

Scheduling Policies

 

Whenever the term AGREEMENT is used, it refers to the RACINE Civic Centre usage License Agreement.  Whenever the term Centre is used in its AGREEMENT, it refers to the Racine Civic Centre.  The term MANAGER refers to the MANAGER of the CENTRE or the MANAGER'S duly authorized representative.  The term CONTRACTOR shall refer to the party, individual, organization, partnership or corporation identified in the Centre’s Facility Usage Agreement. 

 

SCHEDULING

Events shall be scheduled on a First Come/First Serve basis.  The MANAGER or his duly authorized representative shall schedule space and supply equipment, services and labor at stated or negotiated rates when such space, equipment and services are available, not committed to another CONTRACTOR on a FIRM or TENTATIVE basis and such space is not scheduled for repair or other Centre predetermined use.  Tentative Hold approval will normally be given within 24 hours of the request.  CONTRACTOR requested Tentative Holds will always have an expiration date.   

No CONTRACTOR having an outstanding balance with the Centre shall have the right to schedule space at the Centre until such balance is paid in full and funds are in the Centre accounts.  CONTRACTORS having a past due balance at the Centre shall forfeit all rights to space holds at the Centre. 

 

RENEWALS

Each CONTRACTOR shall have the right to repeat his/her scheduled event from year to year, in the same calendar period, provided the request and deposit are received by the Centre within five working days after the close of the current event and provided all of CONTRACTOR’S Centre balances are up-to-date and paid in full.  SEE NEXT PARAGRAPH.  

 

EARLY SCHEDULED EVENT REQUEST

Centre shall have the right to schedule all space up to 13 months out for multiple day events which would have a large impact on the City of RACINE, WI.  Should the Centre exercise this right notice will be given in writing to any affected CONTRACTOR.  

 

NON-COMPETE/PROTECTION

The Centre shall have the right to enforce its non-compete/protection policy to the benefit of the Centre.  Centre’s non-compete/protection policy is intended for a like public ticketed events@ as follows:

   Concerts                      4 weeks before and after

   Consumer shows          8 weeks before and after 

 

RIGHT TO REFUSE SERVICE     

Centre shall have the right to refuse space/event booking to any person or prospective CONTRACTOR who is in default of or will not honor all of the Centre’s rules, regulations, terms, and/or conditions.  Such right to refuse space/event booking does include the loss of space held due to prior rentals. 

 

SPACE, SERVICE, EQUIPMENT, AND SURCHARGE RATES

            Space

Areas are charged per the Centre’s Space Rate Schedule according to scheduled use.  Discounts may be given for number of areas used and length of usage. 

 

Utilities/Minimum Cleaning Service

This includes normal and reasonable amounts of lighting, heating, water and/or air conditioning and minor event cleaning services, but only in "normal" and "reasonable" amounts.

Exception:      Centre may provide at lower levels and rates utilities including heating and/or air-conditioning, cleaning and/or other building services for move-in and move-out.   

 

Extras – Service, Equipment & Labor Rates 

All service, equipment, and labor are considered "additional expenses", and will be charged at rates as outlined in the Centre’s Equipment, Service, and Labor Rate Schedules. 

 

Admission Surcharge on Tickets

All ticketed events shall be subject to a “Admission Surcharge”.  The rate of the surcharge shall be as follow: $1.00 per paid admission. This applies to all venues of the Racine Civic Centre, Memorial Hall, Festival Hall and Festival Park. 

 

Deposits

Deposits are required at the time of scheduling the event FIRM.  Space on tentative hold  shall be available to another CONTRACTOR should the first holding CONTRACTON refuse to place the deposit within 24 hours after being informed of the second request.                                   

 

NEGOTIATED RATES

The MANAGER shall have the right to negotiate Centre rental rates that may differ from the approved Centre rate schedule for certain events in order to maximize use of the Centre and improve the economic impact for the Racine Civic Centre and the City of Racine, WI.  All such variations will be consistent with policies established.

 
 

RACINE CIVIC CENTRE
5 FIFTH STREET ♦ RACINE, WISCONSIN 53403
PHONE 262-636-9229 ♦ FAX 262-636-9290